Refer to CAO Policy 9: Personal Use of Government Equipment by Employees for complete details including the list of charges for employee use of government supplies. Departments and divisions, which have received permission from the chief administrative officer to NOT implement this policy, are prohibited from personal use of government owned and government leased equipment (“government equipment”).
All other employees are permitted personal use of government equipment so long as it meets the following requirements.
- Personal use of government equipment shall not be (a) for profit; (b) misinterpreted to include permission to use government owned or government borrowed vehicles, funds, or personnel; or, (c) misinterpreted to include permission to use government owned or government rented tools (e.g. saws, water pumps, drills, sprayers, etc.).
- Personal use of government equipment shall not interfere with normal government operations and shall not be misinterpreted to mean that the employee is permitted to remove government equipment from government property (this provision does not apply to portable computing devices such as a cellular telephone, smartphone, mobile internet device, or tablet computer, etc. that are taken home with permission for after-hours government work).
- Personal use is permitted on the employee’s personal time and if the government is reimbursed for the use of any supplies; The individual responsible for maintaining office supplies within each department and division (e.g. the employee’s payroll coordinator) shall collect and deposit the money generated in each department or division's operating supplies account.
- Employees shall limit, to an absolute minimum, calls that do not involve city business.
- Except in emergencies and unless approved by commissioners, directors, or their authorized designee, city employees are prohibited from making personal long distance phone calls and faxes. Any long distance phone calls or faxes shall be charged by calling collect, using a personal calling card, or charging the call to a private third number.
Any employee violating this policy shall be subject to the penalties and remedial administrative actions set forth in the city’s uniform disciplinary code.
Reference:
CAO Policy 09: Personal Use of Government Equipment by Employees