Designated holidays leave (HOL)

Classified civil service employees, probationary employees and full-time unclassified civil service employees (with the exception of seasonal employees) will be paid for the following holidays.

• The first day of January (New Year's Day)

• The third Monday in January (Dr. Martin Luther King, Jr. Day)

• The third Monday in February (Presidents Day)

• The last Monday in May (Memorial Day)

• The nineteenth day of June (Juneteenth Day)

• The fourth day of July (Independence Day)

• The first Monday in September (Labor Day)

• The eleventh day of November (Veterans Day)

• The fourth Thursday (Thanksgiving Day) and Friday in November

• The twenty-fourth day of December (Christmas Eve)

• The twenty-fifth day of December (Christmas Day)

• Two swing holidays
   

When any holiday listed above (excluding swing holidays) falls on a Saturday or Sunday, the preceding Friday or following Monday may be designated as a holiday by a proclamation from the mayor.

Employees required to work on an observed holiday will be compensated by equal time off that may be taken later upon approval by the division director.

In the event that a supervisor certifies and the chief administrative officer approves, with justification, that it is not practical to give equal time off because of shortages of personnel or otherwise, then employees required to work on holidays because of the continuous nature of the operation or scheduling difficulties will be paid in addition to their holiday pay for each hour worked between the hours of midnight and midnight on the holiday, at their then current hourly rate computed on an hourly basis. Accordingly, supervisors with standing approval to work who allow their employees to use holiday pay code (HOL) shall maintain a copy of such approval in the event of a policy compliance audit.

Comment: For payroll purposes, a non-exempt employee who works on the designated holiday and additionally uses the holiday pay code (HOL) will receive straight time for the hours worked and straight time for holiday hours reported. An exempt employee who works the holiday and chooses to additionally use the holiday pay code (HOL), will receive regular pay for all hours worked and comp time for all hours reported in excess of 40.

Swing Holidays (Hol)

At the beginning of each calendar year, each full-time employee is granted 16 hours of swing holiday leave. Swing holiday leave may be used only upon the supervisor's approval of a prior written request from the employee; however, verbal approval may be accepted for unexpected circumstances. It may be used in any increment. Holiday pay is not considered as time worked for purposes of computing eligibility for overtime compensation.